Outlook Win · Desktop

How to add a signature
to Outlook for Windows?

01Step 1 of 3

Open Settings

Click the gear icon at the top of Outlook. Settings opens with Accounts, Data files, General, Mail, Calendar, and Contacts. Mail is not where the signature lives.

iLook for the highlighted control in the preview.

⚙

Gear → Settings

02Step 2 of 3

Open Accounts → Signatures

Select Accounts on the left. In the next column select Signatures. The other items there are Your accounts, Automatic replies, Categories, and Storage.

iLook for the highlighted control in the preview.

Your accounts

Automatic replies

Signatures

Add the signature and set it as default

Click + Add signature and name it. Paste once into the editor (Ctrl+V). If the signature only shows up as a row, click the pencil beside it and paste there. Then set both menus — Default for new messages and Default for replies and forwards — from (No signature) to this signature.

iKeep the original formatting when pasting.

Signatures

+ Add signature

Default for new messages

Default for replies and forwards

Work

+ Add signature → Paste → set both defaults

You’re all set

Your signature is ready to make an impression.

Open a new message in Outlook for Windows to check that everything looks just right.

Create your email signature for free

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