Signature design

Photo email signature: headshot size and layout

A face is recognized faster than a job title, which is why a photo belongs in the signature when someone is about to meet you. It has to stay a headshot: one person, a plain background, and small enough that a long reply thread still reads as mail. The parameters below are the ones that hold up.

Size: 40–96px. 40px sits on the name line, 64px is the usual size beside the name, 96px is a portrait. Drawn to scale in email signature dimensions.
Shape: Round for a headshot. Square when the photo sits in a card or on a color panel.
Crop: Square source, plain background. Export about 200px so a 96px slot stays sharp.
File: JPG or PNG, over HTTPS. If the picture is too heavy, Gmail will ask you to resize it.
Place: Left of the name, or above it when the photo is large.

Examples

Alexandra Chen

Head of Product

Northstar

[email protected]

+1 (415) 555-0198

Use this template for free

64px, round. The usual size, left of the name.

Jordan Hale — 68px, round, with a ring in the brand color.

Maya Stone — 96px, round. The large portrait, above the name.

Sam Rivera

Account Manager·Meridian Studio

[email protected]

+1 (415) 555-0198

Use this template for free

64px, square, inside a card.

Alexandra Chen

Head of Product

Northstar

[email protected]

+1 (415) 555-0198

Use this template for free

64px, square, on a color panel.

Sam Rivera

Account Manager

Meridian Studio

[email protected]

+1 (415) 555-0198

Use this template for free

40px, round. The small photo, on the name line.

Questions

What size should the photo be?

40px on the name line, 64px beside the name, or 96px as a portrait. Crop the source square, about 200px.

Round or square?

Round for a headshot next to the name. Square when the photo sits in a card or on a color panel.

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